Financial Assistant

POSTION:Financial Assistant
STATUS:Part-time/Non-Exempt
WAGE: $15 - $25hr / 20-30hr wk
REPORTS TO: Executive Director
LOCATION:1100 UCP Parkway
Northport, AL 35476

PURPOSE: This purpose of this position is to support the Executive Director in the financial administrative duties for UCP of West Alabama, Inc. and outlined in the agency policies and procedures. This position requires a high level of independence.

ESSENTIAL FUNCTIONS:
•Good oral and written skills
•Must be a team person and be able to work well with others
•Demonstrated leadership ability and qualities
•Ability to multi-task
•Professional appearance and phone etiquette
•Ability to adhere to mission statement and follow agency policies and procedures
•Proficiency in computer skills.
•Must attend required training and certifications within agency-required timeframes.
•Good organizational and time management skills.
•Demonstrated knowledge of bookkeeping and accounting skills.
•Must maintain insurability by agency insurance company.
•Must be able to lift up to fifty (50) pounds

JOB RESPONSIBILTIES:
•Ensures maintenance of effective internal controls to assure safeguarding of assets and reliability of financial statements, in accordance with agency policies and procedures.
•Ensures complete and up-to-date operating procedures for all accounting and financial controls in accordance with policies and procedures.
•Assists the Executive Director in the preparation of an annual budget proposal for the board of directors.
•Prepares monthly financial statements and ensures their accuracy and timeliness.
•Financial management of inter-agency budgets and financial compliance with contracts.
•Coordinate purchasing procedures for the agency.
•Resolves accounting and financial problems and/or issues.
•Prepares Accounts Receivables and Accounts Payables and maintains reports on each account. Follow up to ensure timely receipts and payment.
•Oversees preparation of tax reports as required by IRS and State guidelines.
•Oversees financial reporting compliance with grants and contracts.
•Assist in preparation of annual tax reports.
•Reconciliation of all bank statements in accordance to agency policies.
•Preparation of payroll and payroll liabilities in accordance with agency policies.
•Preparation of daily bank deposits in accordance with policies and procedures.
•Assist agency auditor in annual audits.
•Maintain new employee list for reimbursements of pre-employment fees and insurance start dates.
•Participate in fundraising activities as requested. (Preparation of all deposits and accounting records relating to fundraisers.)
•Responsible for maintenance of accounting program.
•Serve as member of agency teams as appointed by the Executive Director.
•Responsible for processing employee benefits, taxes, etc.
•Attend Board meetings as requested.

The above are representative of the level and kind of duties and responsibilities which are assigned to the financial coordinator position. The incumbent may be asked to perform either temporarily or regularly other duties which are similar or related.


QUALIFICATIONS:
•Minimum of high school diploma (or GED equivalent) and extended courses in accounting, bookkeeping, or general business administration with at least two (2) years experience in financial management or related field.
•Word processing experience, including QuickBooks Pro and MS Office products.
•Valid Alabama Driver's license and proof of insurance coverage.
•Drug screening test and background check required.