Arts 'n Autism

Job Title: Office Manager

Position Type: Part-Time

(Expected 25-30 hours per week)

About Us:

Arts ‘n Autism is dedicated to improving the lives of children with autism and their families. Our mission is to “Prepare students with autism for what comes next” by providing  comprehensive support, resources, and advocacy to ensure that every child with autism can reach their full potential. We offer a range of programs including Pre-School, Therapeutic After-School, Summer Camps, and Adult Support Services.

Job Summary:

We are seeking a highly organized and motivated individual to serve as the Office Manager. This role is critical in supporting the program and the Executive Director to ensure the smooth operation of the organization. The ideal candidate will have exceptional organizational and communication skills. and a passion for our mission.  Reports to Executive Director.

Key Responsibilities:

• Maintain offices services by organizing office operations and procedures,
• Maintain office efficiency
• Oversee UA Work Study and volunteers
• Assist Executive Director with personnel duties, including completing new hire documents
• Oversee tuition assistance program
• Maintain student information records
• Check and respond to office e-mails
• Answer phone
• Order office supplies
• Receipting and gathering deposits for bookkeeper
• Parent Billing

Qualifications:

- Experience in an office manager role, preferably in a nonprofit setting is a plus.

- Exceptional organizational and time-management skills.

- Strong written and verbal communication skills.

- Proficiency in Microsoft Office Suite.

- Basic knowledge of how QuickBooks works

- Ability to handle sensitive information with discretion.

- Strong interpersonal skills with the ability to build and maintain relationships with families as well as outside  

   agencies, volunteers, and staff.

- Passion for Arts ‘n Autism's mission and a commitment to advancing our goals.

*Ability to pass background check and necessary clearances.

Equal Opportunity Employer:

Arts ‘n Autism is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Join us in making a difference in the lives of children with autism and their families. We look forward to welcoming a dedicated and passionate individual to our team!

How to Apply:

Interested candidates should submit a resume, cover letter, and three professional references to petra@artsnautism.org. 

Girl Scouts of North-Central Alabama

Position Title: Fund Development Manager – Corporate and Event Sponsorship
Reports To: Chief Development & Communications Officer
Classification: Exempt

Position Summary:

The Fund Development Manager plays a key role in supporting the financial sustainability of Girl
Scouts of North-Central Alabama by managing sponsored event fundraising and coordination,
and assisting with other fundraising initiatives and donor relations. The person in this position
helps secure funding from corporations, foundations, and partner agencies, ensuring continued
support for the mission of GSNCA and its programs. In addition, this person maintains and
updates the donor database for GSNCA. The ideal candidate is an organized and proactive
professional who thrives in relationship-building, event management, and corporate and
community relations.

Primary Accountabilities:

Corporate Sponsorships and Community Partnerships
• Develop and manage corporate sponsorship strategies to secure funding for program
events, membership community outreach programs, cookie program, and training events.
• Create donor and sponsor packets and meet with prospective donors.
• Identify and cultivate corporate sponsors and community partners to support Girl Scout
programming through financial contributions and in-kind donations.
• Maintain the appointment calendar for the Chief Executive Officer and Chief Development
and Communications officer for meetings with prospective donors.
• Work collaboratively with cross-functional teams to align sponsorships and partnerships
with the needs of program events for girls.
• Ensure corporate sponsor benefits are fulfilled and maintain strong relationships with
sponsors and partners to encourage continued support.
• Plan and coordinate to ensure the successful execution of sponsored program events.
Fundraising and Donor Relations
• Maintain accurate records of proposals and supporting documentation, updating the fund
development calendar with timelines for submission and reporting deadlines.
• Collaborate with the Chief Development and Communications Office to prioritize donor
cultivation, including creating donor portfolios and call lists to solicit major gifts through
personal meetings and stewardship activities.
• Attend partner agency community events, monthly/quarterly meetings, campaign kickoffs,
and other partner initiatives as requested, securing representation if unavailable.
• Facilitate tours of Girl Scout DreamLab and camp properties for donors and beneficiaries to
demonstrate the impact of donations, deepen donor commitment, and encourage use of
such properties for partner events (ie: conferences, annual meetings, special events, etc.).
Position Description Page 2 of 2
• Assists in collaborating with staff from other departments to gather information for articles
and provides editorial support to publish a quarterly donor relations newsletter.
• Uses social media effectively to communicate and attract new donors and partners.
• Maintain donor software by entering all donations and ensuring timely recognition.
• Assists with donor recognition event planning and facilitation.

Other Responsibilities
• Participate in all assigned staff meetings and attend training events as appropriate.
• Provide reports to management in a complete and timely manner.
• Other responsibilities as assigned.

Qualifications:
• A bachelor’s degree in nonprofit management, business, or a related field is preferred.
• Minimum of 2 years of experience in fundraising
• Strong communication skills with the ability to craft compelling messages.
• Proficiency in Microsoft Office Suite and donor management software.
• Ability to travel within North-Central Alabama and occasionally work evenings or
weekends as required.

Competencies and Skills:
• Strong interpersonal skills with the ability to engage diplomatically and effectively with
diverse groups.
• Ability to adapt to changing circumstances with flexibility and responsiveness.
• Upholds confidentiality and professionalism in all interactions.
• Demonstrates critical and creative thinking to solve problems efficiently.
• Strong understanding of fundraising principles and solicitation techniques.
• Passion for and commitment to the mission and values of the Girl Scout Movement.
• Exceptional ability to manage multiple priorities, meet deadlines, and work independently.
• Adheres to the AFP Donor Bill of Rights and maintains high ethical standards in fundraising.
• Experience with Raiser’s Edge or similar donor management software is a plus.
Physical Requirements:
• Requires the physical mobility to sit and walk for moderate periods of time.
• Requires the ability to occasionally carry or lift objects, more frequently in particular cycles,
weighing up to 20 pounds.
• Requires the ability to drive during daytime and nighttime hours in various weather
conditions and to remote locations.

Salary: Based on experience
Location: HYBRID

Please send your cover letter with salary expectations and resume to:
aogburn@girlscoutsnca.org 

Phoenix House of Tuscaloosa

Clinical Director

JOB DESCRIPTION

FUNCTION AREA OF RESPONSIBILITY

This is a contracted clinical management position in the agency and reports to and is directly accountable to the Executive Director. The Clinical Director shall be responsible, in conjunction with the Executive Director, for the quality and appropriateness of clinical services within the entity’s treatment program.

JOB QUALIFICATIONS

1. Must be certified as a qualified substance abuse professional as per State of Alabama DMH/SASD –Standard #580-9-44.02.
2. Must have a minimum of a Master’s Degree in the related field of Substance Abuse/Counseling.
3. Must be a Certified Addiction Counselor by an approved certifying body.
4. Should be familiar with Level III.1 and III.01 Residential Treatment Operations.
5. Must be certified in CPR/First Aid, Crisis Intervention and Phoenix House Program Policies and Procedures.

DUTIES AND RESPONSIBILITIES

1. Will be available for special projects and assignments as per the Executive Director.
2. Will be responsible for conducting Integrated Placement Assessment when needed.
3. Will be available for client and family counseling sessions when needed.
4. Responsible for clinical supervision needed to improve staff performance.
5. Responsible for leadership in developing and review of Goals and Objectives.
6. Responsible for quarterly administrative and clinical review of client record sample.
7. Responsible for conducting and supervising staff development and training.
8. Responsible for assisting Executive Director to insure that all program operational procedures are in compliance with the standards of the Alabama Department of Mental Health MHSAS Division.

 Minimum Qualifications:

1. Master’s degree or above from an accredited college or university in psychology, social work, counseling, psychiatric nursing, or other behavioral health area with requisite course work equivalent to that of a degree in counseling, psychology, social work, or psychiatric nursing.
2. Holds a substance abuse counselor certification credential from the Alabama Association of Addiction Counselors, National Association of Alcoholism and Drug Abuse Counselors, Alabama Alcohol and Drug Association, or International Certification and Reciprocity Consortium/Alcohol and Other Drug Abuse, Inc.

2. The Clinical Director shall demonstrate responsibility and authority for the following functions, at a minimum:
   1. Behavioral Health Screening & Assessment
   2. Appropriateness of clinical admissions in accordance with American Society of Addiction Medicine Patient Placement Criteria

(ASAM PPC (2R))

1. Service Planning and delivery
2. Case development and management
3. Perform other duties as assigned by the Executive Director.

Please email resumes to Jon Tyler at jon.tyler@phtcl.org

Salary based on experience and qualifications.

Home In Place

Executive Director

EXECUTIVE DIRECTOR - POSITION DESCRIPTION
The Executive Director is responsible for resource development for Home In Place. The position
is a full-time professional leadership position under the supervision of the Board of Directors.
When we use the term ‘members’, we mean Villagers and both Supporting and Sustaining
Members.

MAJOR FUNCTIONS AND TASKS
Volunteer Recruitment, Training, and Management
Oversees recruitment and orientation of volunteers
Oversees volunteer assignments and collects feedback about volunteer performance
Oversees record-keeping of volunteer-member contacts
Member Recruitment and Public Relations
Oversees recruitment and orientation of members
Consults with Villagers about their changing needs and makes referrals, as necessary
Gathers Villager feedback regarding Home In Place services
Oversees implementation of social and educational activities for members
Helps board members implement public relations/communications plans with local community,
including media contacts, public speaking, and production of written materials
Oversees management of Facebook page, website, and other social media for organization
Develops and maintains collaborative relationships with other community organizations that serve
older adultsFinance
Produces the annual budget to be reviewed by the Finance Committee and approved by the
Board of Directors
Manages the budget, arranges for payment of bills, keeps financial information up to date (currently
using QuickBooks online), and keeps the board updated on any financial concerns
Oversees records of members and fee payments
Oversees records of gifts and acknowledges gifts
Identifies funding sources and initiates development strategies

QUALIFICATIONS
Bachelor’s degree
Minimum of two years of experience working with senior adults and/or volunteers
Strong written communication skills as demonstrated in writing samples
Strong oral communication skills as demonstrated in a structured interview
Demonstrated commitment to providing high-quality services in a consumer-driven environment
Valid driver’s license and auto liability insurance in compliance with Alabama law.
Duties of this position will require abilities to sit, walk, speak and hear, both in person and by
telecommunications. Additional necessary abilities include the use of hands to operate standard
office equipment, to reach with hands and arms, and to lift up to 25 pounds.

ADDITIONAL INFORMATION
Though an office is available, the anticipation is that the Executive Director may do most work
remotely, making public presentations and attending in-person meetings as needed.
Anticipated start date: March 1, 2025

Salary: $45-50,000 commensurate with experience
Applications accepted until position is filled.

To Apply
Please apply via email to the Home In Place Hiring Committee c/o hshestevold@gmail.com. Email
should include both resume/job history and a letter of application, describing how personal and
professional experience align with the Executive Director’s duties and required qualifications.

Tuscaloosa SAFE Center

Part-Time Advocate Coordinator

48 hours per pay period. $20/hr

The primary purpose of the Advocate Coordinator is to provide direct services to survivors of sexual violence through our advocacy and support services. The Advocate Coordinator directly oversees the growth, development, and operation of the Tuscaloosa SAFE Center Advocacy Program. May also assist survivors and provide emotional support through the process of post-assault care, including but not limited to SANE exams, counseling, referrals, and legal advocacy.

The Advocate Coordinator will work under the general direction of and is accountable to the Program Director and Staff Therapist. They will work closely with SANE Nurses, Outreach Coordinator, and Clinical Coordinator. Will work to carry out all delegated responsibilities within the framework of the grant program, integrated goals and objectives, and Alabama Coalition Against Rape (ACAR) standards.

QUALIFICATIONS:

• A minimum of an Associate’s Degree in Social work, Counseling, or related field. Bachelor’s degree with supervisory experience preferred.
• Demonstrates ability to provide a high level of sensitivity and understanding of the needs of sexual assault victims and the professionals who work with victims.
• Ability to exercise sound judgment when evaluating situations and making independent decisions in crisis situations. Must demonstrate excellent communication (written and verbal) and interpersonal relationship skills.
• Discretion and ability to maintain confidentiality
• Demonstrated the desire to help others through advocacy
• Valid Alabama’s Driver’s License, reliable vehicle, and automobile insurance (required by law).
• Must be able to work flexible schedules and be available for calls as needed.
• Must be self-motivated, self-directed, and able to practice independently.

INTERPERSONAL COMMUNICATIONS:

Must demonstrate positive interpersonal communication skills. Must demonstrate ability to interact with multidisciplinary teams, communicate program needs, and work with peers to establish smooth functioning.

RESPONSIBILITIES:

Provide services to survivors of sexual assault consistent with ACAR, IAFN, and agency standards.

• Ensure quality service is provided to victims of sexual violence in the nine-county West Alabama Region.
• Works cooperatively with the Program Director, staff Therapist, Outreach Coordinator, and Clinical Coordinator in making decisions concerning the growth and expansion of program services. Follow through on implementing these plans within the time frame established.
• Supervise the TSC on-call advocates and volunteers on an ongoing basis.
• Provide professional training to advocates and volunteers on sexual assault services and other related topics in program services.
• Assist in providing sexual assault prevention/education programs to the general public in the program’s services area.
• Ensure follow-up services to all survivors seen in medical advocacy to include phone and mail attempts to reiterate TSC sexual Assault Services, assess needs, and provide appropriate referrals.
• Participates in crisis intervention and immediate counseling specific to healing from sexual assault for primary and secondary victims.
• Provide referrals for counseling, legal advocacy, and case management for Tuscaloosa SAFE Center to ensure wrap-around services when needed.
• Maintain a case file on each client served to include documentation of contacts and services offered/ delivered.
• Develop and maintain referrals to assist clients with obtaining services to help meet other social and personal needs.
• Assist in the planning and implementation of Sexual Assault Awareness Month in April, which may include press releases, PSA’s, and printed materials
• Assist the Outreach Coordinator in volunteer recruitment throughout the year through the use of flyers and media outlets.
• Assist Outreach Coordinator in the development, revision, and distribution of program material including displays, newsletters, brochures, volunteer training manual, and policy/ procedure manual.
• Assist Staff Therapist in the interview, screening, and orientation process of Tuscaloosa SAFE Center on-call advocates and volunteers.
• Complete monthly, quarterly, and year-end statistical reports as required by funding sources in a timely manner.
• May serve in on-call rotation as needed
• Must be able to respond to a crisis call within 60 minutes by greeting the patient at the facility and establishing a comfortable environment for the victim.
• Must obtain court advocacy training within 6 months of hire
• Administrates court advocacy training program

PHYSICAL REQUIREMENTS:

Requires the physical mobility to sit and walk for moderate periods of time and to occasionally carry or lift objects weighing up to 20 pounds

Part-time

48 hours per pay period.

$20/hr

The position is immediately available.

To apply, email your resume along with a cover letter to
brenda@tuscaloosasafecenter.com.

Diocese of Birmingham in Alabama

POSITION TITLE: Office Manager/ Bookkeeper

DEPARTMENT:  Catholic Social Services of West Alabama.

POSITION STATUS: Full time

IMMEDIATE SUPERVISOR: Director of Catholic Social Services in Tuscaloosa.

JOB SUMMARY

Following the teachings of Jesus Christ, provides complete bookkeeping duties; operates with minimal to no assistance using QuickBooks to perform daily bookkeeping tasks; works closely with Guadalupan Multicultural Services Director, staff, and volunteers, as well as clients of the Center and personnel of the Diocese to assist with daily operations of the Center.

JOB RESPONSIBILITIES

Office Manager:

• Run office in the absence of the Director.
• Support the Director in all activities as needed.
• Oversee Volunteers including coverage of phones and appointment times, answering questions and explaining policy.
• Check the Post Office Box, distribute mail, and process checks to put in the safe until the Director can make a deposit.
• Prepare for Board Meetings and maintain documentation of meetings.
• Review policies and work with other employees and volunteers to update or streamline.
• Oversee preparations and planning for all aspects of our annual fundraiser.
• Assist with planning and execution of the annual volunteer luncheon.
• Responsible for all aspects of statistics: daily, monthly, quarterly, and annually.

Bookkeeper:

• Review deposits as completed by the Director.
• Record all deposits in Quickbooks.
• Verify monthly bills for the office and record in QB.
• Review approved assistance files, make pledges and payments, and record and complete each transaction.
• Report and be able to track all client assistance.
• Build and run various reports as needed for Board Meetings, Grants, Silent Auction, and donors.
• Learn new programs as necessary to make pledges with various vendors for client assistance.
• Complete payroll bi-weekly.
• Collaborate with the Diocesan Finance Office in preparation of necessary documentation.
• Prepare documentation for donors for tax purposes and provide the Director with information to complete thank you notes for financial donations.
• Produce necessary documents/statements as needed for reports for the Director, Diocese, and Advisory Board.
• Follow up with vendors for uncleared checks/payments.
• Use discretion and consideration in managing client and donor confidential information. 
• Assists with the preparation, maintenance, and distribution of general correspondence. 
• Assists with keeping office supplies current.
• Assists with client intake, including entering information into a database, collaborating with agencies and vendors on the client's behalf, and pledging/preparing payments for approved amounts of assistance.
• Assists with general office.
• Support the Director in all activities as needed.
• Perform other duties as needed.
• Monitor and advise the Director on the availability of grant funds and balances for direct relief.

General Office Duties:

• Greet clients, interview, and assist where possible.
• Answer phones, direct calls, and assist where needed. 
• Troubleshoot phones, computers, and network issues as they arise.
• Assist in food bank as needed.
• Any duty necessary to the running of the office.

JOB SPECIFICATIONS

EDUCATION:

Required: High School diploma

Desired: Training/Education beyond high school in Finance.

EXPERIENCE:

Required: 1+ years' experience in a related field, specifically accounting.

Desired: 3+ years' experience in related field.

LICENSES/CERTIFICATIONS:

Valid Driver's License

SPECIALIZED KNOWLEDGE/SKILLS:

• Understanding of accounting procedures and financial statements.
• Working knowledge of QuickBooks, Word, and Excel spreadsheets.
• Good communication skills both verbal and written. 
• Organizational skills

PERSONAL TRAITS, QUALITIES & APTITUDES:

• Ability to remain calm in stressful times.
• Ability to show respect and empathy to those we serve.
• Ability to multi-task.
• Ability to work solely, self-directed, or as a team member.

WORKING CONDITIONS:

Desk, computer, and phone in an inside environment. May be called upon to attend meetings/workshops at times beyond the regular work schedule, which may require some travel to other diocesan locations.

PHYSICAL DEMANDS/TRAITS:

Must be able to lift or carry 30 pounds.